FAIS CONSTITUTION

New Constitution of the Federation of African Immunological Societies

About FAIS

The Federation of African Immunological Societies (FAIS) is a regional federation of immunology societies in and from Africa. The FAIS exists within the framework of the International Union of Immunological Societies (IUIS), to which it is affiliated, under Article 2.1.2 of the IUIS constitution.

Objectives of FAIS

To encourage and promote closer contact and interaction between immunologists on the African continent.

To encourage and support educational/training programmes that will improve the quality of immunological research, teaching and practice in Africa.

To advocate for the field of immunology in Africa.

To complement, and not compete or conflict with, objectives and activities of other similar organisations on the African continent.

FAIS Membership

Any country-based immunology society that has its address within Africa and is a member society of IUIS may qualify for FAIS membership.

FAIS requires that member societies not discriminate on the basis of age, gender, sexual orientation, ethnic origin or religion.

FAIS requires that a democratic procedure be followed for the election of its officers.

FAIS membership may be terminated when criteria above are not met.

Governance

FAIS will have two governing bodies: an Executive, and a Council.

Executive

  1. The Executive will consist of at least five officials: President, Vice President,Secretary, Treasurer and Immediate Past FAIS President. All Executive officers will be members of individual country societies.

  2. If all four African regions – North, West, Central, East and Southern – are not represented among the President, Vice President, Secretary, Treasurer and Immediate Past FAIS President, the Executive may appoint a single additional member from each region not represented to the Executive. These appointed members will have voting rights. Therefore, the Executive may consist of more than 5 officials.

  3. The Executive will lead and manage FAIS.

  4. The President will call and chair all FAIS meetings, including those of Council and General Meetings. The President will serve as the official spokesperson of FAIS. The President will represent FAIS at meetings of affiliated organisations, including the IUIS.

  5. The Vice-President will assist the President, and act on his/her behalf at the request of the latter, or if the latter is unable to perform her/his duties.

  6. The Secretary will be responsible for communications of FAIS and its Executive. This includes documentation of Executive, Council and General Meetings and maintaining records and the website of FAIS, maintaining correspondence and contact with FAIS member societies and with those organisations to which FAIS becomes affiliated, and maintaining a directory of members of societies.

  7. The Treasurer will prepare and distribute budgets, and collect monies, grants or donations made to FAIS. The Treasurer will make payments as required by Council in the furtherance of the objectives of FAIS. The Treasurer is required to submit audited reports to the Executive and Council annually, and to delegates of the member societies at the triennial FAIS General Meeting.

  8. Additional, specific portfolios may be assigned to additional members of the Executive, if any.

  9. The Executive has authority to accept, reject or discontinue FAIS membership of individual societies.

  10. The Executive may appoint additional persons to serve as non-voting advisors. The executive may also appoint non-voting operational officers. Any Executive member may assign specific tasks to operational officials.

  11. The Executive has the authority to establish a FAIS-specific Fais Constitution or FAIS-specific entities within academic structures, and to open and operate a FAISspecific bank account.

  12. The Executive will meet in person or via telephone at least 4 times a year, preferably more often. A quorum is 3 officers.

  13. The Executive will keep records of meetings and activities, which will be reported to the Council on a yearly basis, and to delegates of the member societies in General Meetings of the FAIS.

  14. Decisions of the Executive will be by consensus, and if not possible, by majority vote.

Council

  1. The FAIS Council will consist of all the presidents of member societies of FAIS.

  2. Council will assist the Executive when called upon to make critical decisions that require wider input, or to take part in strategic reviews of the FAIS.

  3. Council may appoint additional persons to serve as non-voting advisors. The executive may also appoint non-voting operational officers, to help manage FAIS matters.

  4. Council will meet in person or via telephone at least once a year. A quorum is 50% of the presidents.

  5. Decisions of Council will be by consensus, and if not possible, by majority vote.

General Meeting

A General Meeting may be attended by any delegate from any member society of the FAIS. Operational officials or observers may also attend, but will have no voting rights.

A General Meeting shall normally convene every three years at a venue decided by the Executive. Notice of such a meeting shall be given to all member societies in advance.

A quorum shall be representation from 50% of the member countries.

Officials that serve on the Executive will be elected at the General Meeting. Only the president of each member society, or one representative, may take part in voting regarding other matters. Postal votes will be allowed if no representative can attend, and if the Executive is informed in advance that a country wished to exercise this right. The incumbent Executive will assign an independent observer to oversee the election process.

Members of the General Meeting shall discuss proposed changes to the constitution of FAIS. Changes agreed to require the approval of at least 67% of all the voting members present, while other decisions will require a simple majority.

Election of the Executive will be by secret ballot; voting for other matters will be by show of hand.

Finance, income and property

The Treasurer shall be responsible for management of finance of the FAIS, as stated above.

The fiscal year of FAIS shall begin on the 1st of January and end on the 31st of December.

FAIS income and property are not distributable to its members or office bearers, except as reasonable compensation for services rendered. The income is principally from grants and donations.

Dissolution of FAIS

In the event that FAIS becomes redundant, the properties and assets of FAIS will be donated to an organization of similar standing in Africa. This decision will be taken by the Executive following consultation with existing active members of FAIS.